NOTICE INVITING TENDER FOR
(i)SECURITY SERVICES
AND
(ii) HOUSEKEEPING SERVICES
IN
DEVENDRA RESIDENCY OWNERS ASSOCIATION, MAIN ROAD, KANKARBAGH, PATNA
NOTICE INVITING TENDER FOR PROVIDING
(i) SECURITY SERVICES
&
(ii) HOUSE KEEPING SERVICES
Sealed tenders are invited under Two-Bid system from reputed agencies having capacity to provide the required number of uniformed trained manpower for the security services and House-keeping services at DEVENDRA RESIDENCY, MAIN ROAD, KANKARBAGH, PATNA for a period of one years on contract basis/outsourcing basis .
Tenderer can bid for both i.e. For Security Services & Housekeeping or for individual Services. If an agency is desirous of bidding for both it be done separately.
Last date for submission/receipt of tender(s) is 30.04.2017 at 4 pm and will be opened by the Tender Committee in the presence of tenderers or their authorized representatives who wish to be present on the same day at 4.30 PM Hrs. in the Office of DEVENDRA RESIDENCY OWNERS ASSOCIATION, MAIN ROAD, KANKARBAGH, PATNA. In case, any holiday on the day of opening, the tenders will be opened on the next working day at the same time but the tender box will be sealed on same day and time, as scheduled above. The tenders received after the above said scheduled date and time will not be considered. No tender by FAX, e-mail and whats app will be entertained.
Secretary
DEVENDRA RESIDENCY OWNERS ASSOCIATION, MAIN ROAD, KANKARBAGH, PATNA
Tender Notice
Proposals are invited from registered/private security and housekeeping agencies/companies having experience of at least 3 years for providing watch and ward and housekeeping services. Completed proposal document should reach in the DEVENDRA RESIDENCY OWNERS ASSOCIATION office latest by 30-04-2017 at 4.00 P.M.
Proposal Document
Proposals are invited for providing Watch and Ward and house-keeping services (on all the seven days of a week) in DEVENDRA RESIDENCY OWNERS ASSOCIATION for a period of one year from the date of award of tender.
The Board of Management BOM reserves the right to accept or reject any or all the proposals without assigning any reason thereof.
TERMS AND CONDITIONS
1. Eligibility condition:
The bidder should duly registered under Service Tax and should have the experience of completion of similar works in any of the DEVENDRA RESIDENCY OWNERS ASSOCIATION s/Autonomous Institutions/Universities/Public Sector Undertakings of the Government of India or Government of Bihar or any other State Government or Public Sector Banks or Local Bodies/Municipalities / MNCs/ Gated Multistory Housing Apartments as follows:-
(a) Three similar completed works costing not less than the amount equal to 40% of the estimated cost; or
(b) Two similar completed works costing not less than the amount equal to 50% of the estimated cost; or
(c) One similar completed work costing not less than the amount equal to 80% of the estimated cost.
2. Work Profile for security services
The Agency shall be fully responsible for the watch and ward services and housekeeping of the DEVENDRA RESIDENCY OWNERS ASSOCIATION.
The functions required to be performed are: -
(i) To man various gates and any other sensitive point specified by the DEVENDRA RESIDENCY OWNERS ASSOCIATION .
(ii) Watch and Ward personnel deployed by the Agency shall check the material/property/public/casual workers entering and exiting the
building through the procedure of entry pass/gate pass, as laid down by the DEVENDRA RESIDENCY OWNERS ASSOCIATION.
(iii) To perform the watch and ward functions including night patrol at the various points of deployment.
(iv) To prevent the entry of stray dogs, cattle, monkeys, anti-social elements, un-authorized persons and un-authorised vehicles into the Devendra Residency Compound.
(v) Any other security/watch and ward related functions as may be assigned by DEVENDRA RESIDENCY OWNERS ASSOCIATION.
WORK PROFILE FOR HOUSE KEEPING
SCOPE OF WORK FOR HOUSE KEEPING
1. Cleaning of Guest rooms, corridors, toilets, Visitors Parking Area, Office Building stilt parking area and open space & etc.
2. There will be need for chemicals like floor cleaner, disinfectant for toilets, glass cleaner, air freshener and brasso. The consumable will include brushes, squeezes, brooms, mop, buckets, dusters and glass cleaning
kits, wringer trolleys, toilet rolls and liquid hand soap. The machine will
include at least wet and dry vacuum cleaner and scrubbing machine.
3. The work also includes dusting and cleaning of doors, cleaning of wash basin, cobwebs, glass panes, doors, windows, ventilators of room and its space, removal of garbage, cleaning and inspection of drainage/sewage system.
4. Cleaning glasses of doors, windows, ceiling & wall fans, pavement, stair cases, railings, roofs etc. .
5. The Contractor will carryout all the above on all working six days in a
week (8 hours a duty) or as required by DEVENDRA RESIDENCY OWNERS ASSOCIATION
6. The cleaning material etc. would be used to the satisfaction of DEVENDRA RESIDENCY OWNERS ASSOCIATION. Payment may be deducted if the quantity and quality of material is not satisfactory.
7. Cleaning of all the Drains available in the premises of DEVENDRA RESIDENCY OWNERS ASSOCIATION.
8. Cleaning of dustbins and Removal/disposal of collected garbage/debris at the Patna Municipal Authority approved location.
9. Cleaning of lighting Fixtures & Accessories, Cleaning of Air conditioners, Cleaning of portable fire extinguishers / smoke detectors / fire detectors,
Cleaning of Notice boards, Cleaning of furniture provided in DEVENDRA RESIDENCY OWNERS ASSOCIATION
office rooms/offices, Cleaning of Office equipment’s, Cleaning of Fire
Hydrants, Fire Panels, All types of pipes, valves etc.
10. Cleaning of All Switch Boards, Panel Boards, Cleaning of Security equipments like Metal detectors etc., Cleaning of external lighting fixtures, Liquid Soap Dispensers etc., Cleaning of all miscellaneous
equipments as available or being provided from time to time.
11. All Toilets need to be kept clean in all respects by sweeping, washing
and mopping of floors, washing of glazed tiles on walls, urinal pots
W.C. pans, sinks, wash basins and all other fittings and fixtures using
disinfecting material like phenyl, vim, detergent powder, acid liquid
soap etc. on daily basis.
12.Soap containers need to be kept filled at all time and naphthalene balls in urinal pots and air fresheners/nepthaline ball/toilet paper etc. also needs to be provided as per requirement.
14. The works are to be done as per following schedule:-
(a) Cleaning & mopping of all floors & staircases of tower daily
including lifts & office complex/Guest rooms.
(b) Cleaning of all covered area (two times in a day)
(c) Cleaning of all open area including all gardens (two times in a day)
(d) Cleaning of toilets (one hour check list will be maintained daily)
(e) Electrician to take care 24x7x365.
(f)Plumber to attend complaint 24x7x365
(g)Generator operator 24x7x365
(k) Gardener to attend maintenance of entire green area.
LOCATION WISE DEPLOYEMENT OF WATCH AND WARD PERSONNEL IN THE PREMISES IS AS FOLLOWS
NUMBER OF GUARDS/SUPERVISIOR / GUNMAN
(to be assessed and proposed by the Bidder after inspection of the DEVENDRA RESIDENCY)
Remarks
1.
2.
3.
4.
5.
TOTAL :
NUMBER OF HOUSEKEEPING STAFF/SUPERVISIOR:
(to be assessed and proposed by the Bidder after inspection of the DEVENDRA RESIDENCY)
Remarks
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
TOTAL :
MONTHLY MATERIAL COST FOR HOUSE KEEPING
(shall be treated part of financial bid):
List of material with quantity & make required per month (To be submitted along with financial bid)
S. No. Item Quantity (approx.) Brand Cost
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
Total cost
MACHINERY/EQUIPMENTS/TOOLS TO BE PROVIDED AT SITE BY HOUSE KEEPING AGENCY:
PARTICULARS
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
THE ABOVE DEPLOYMENT MAY BE ALTERED IN ACCORDANCE WITH REQUIREMENTS AS ASSESSED BY THE DEVENDRA RESIDENCY OWNERS ASSOCIATION FROM TIME TO TIME.
4. Liabilities
i. The Agency shall compensate in full the loss sustained by the DEVENDRA RESIDENCY from time to time on account of any theft, burglary and tampering with the locks of the premises. The amount of loss to be compensated shall be determined by DEVENDRA RESIDENCY OWNERS ASSOCIATION and the same shall be binding on the Agency. In addition to this Agency shall also be liable to pay a penalty in each case for any theft in the Premises/Site.
ii.The Agency shall also be fully responsible for any loss of office equipment’s and articles installed on the Site, attributable to the negligence or failure of the Watch and Ward personnel in complying with the prescribed procedure. All losses suffered by DEVENDRA RESIDENCY OWNERS ASSOCIATION on this account shall be compensated in full by the Agency. The decision of Committee shall be binding on the Agency.
iii. All the personnel deployed should be aged above 21 years and below 50 years. The Supervisors deployed should be at least 12th pass.
iv. A complete list of the watch and ward and housekeeping personnel engaged by the Agency for deployment at the Site, shall be furnished by the Agency along-with complete address and other antecedents. The Agency shall deploy only those whose antecedents have been verified by the PATNA Police. No Wages shall be payable in respect of such personnel in whose cases documentary evidences is not submitted by the Agency to the DEVENDRA RESIDENCY OWNERS ASSOCIATION.
v. The Agency shall have to submit the weekly duty chart prior to the commencement of the week and the daily attendance sheet of all the Watch and Ward personnel deployed to the Authorized Officer of DEVENDRA RESIDENCY OWNERS ASSOCIATION and failure to do so will result in non-payment for the day/days for which the duty chart/attendance sheet is not furnished.
vi. The Agency shall not replace the Watch and Ward/ housekeeping personnel at random. This shall be done with the prior approval of the office and full particulars of the personnel so deployed shall be given to office immediately. In case any of the personnel is found to be posted without the previous knowledge of the office, then the office shall not be liable to pay for such personnel deployed.
vii. The Agency shall be liable to make substitute arrangements in case of the absence of the personnel. Similarly, the Agency shall have to make substitute arrangements in case of the weekly offs/holidays. The Agency shall man all the Personnel check posts and other locations as specified by DEVENDRA RESIDENCY OWNERS ASSOCIATION on all the weekdays. No short leave or meal relief shall be permitted to the personnel unless the Agency provides suitable substitute without any extra payment. The Agency has to keep sufficient number of leave reserves.
viii. The Agency shall ensure that at any time, no watch and ward point is left unmanned. A register shall be maintained by the Agency at every gate where round the clock duty is performed.
ix. The DEVENDRA RESIDENCY OWNERS ASSOCIATION shall arrange to provide lock/seal for stores, godowns and offices etc. to the satisfaction of the Agency, wherever possible.
x. The DEVENDRA RESIDENCY OWNERS ASSOCIATION shall be authorized to fix timings of the various duty shifts. In case of any compelling reasons, if the duty shift is to be extended, the same shall not be resorted to by the Agency without the prior consent of the office.
xi. The Agency shall arrange to dress all the on-duty personnel smartly and neatly according to season i.e. summer uniform during summer and winter uniform during winter and a badge bearing his name and designation. The dress shall be of uniform color and design. The agency has to also ensure good behavior of personnel with officials of office and visitors to the Site. They shall abstain from taking part in any staff union and associations activities.
Xii. The Agency will ensure that no unauthorized entry is permitted and the personnel at the entry points will be able to categorize the legitimate visitors without causing any embarrassment to the visitors.
xiii. The watch & ward personnel should ensure that the entry of visitors be allowed only after recording entry in the register at the entrance. Entry of
cycles and vehicles such as scooters, Motor Cycle and Motor of strangers/visitors shall not be allowed.
xiv.The quality and discipline of the Watch and Ward personnel should be ensured regularly (daily, weekly, fortnightly or monthly), daily reports to be prepared by the Agency and the same should be submitted to the DEVENDRA RESIDENCY OWNERS ASSOCIATION. Appropriate records in reference to above shall be maintained by the Agency at its own cost.
xv.That the Agency shall have to provide any additional personnel for allocating any additional duty arising out, as per the circumstances, as directed by the DEVENDRA RESIDENCY OWNERS ASSOCIATION IN addition to those duties/personnel covered in this tender within the same amount of the tendered amount.
xvi The Security Agency shall also provide following items/articles at its own cost: -
a. Torches and cells to the Watch and Ward personnel on night duty.
b. Duty charts at specified locations for inspection.
c. Raincoats to their watch and ward personnel for rainy season.
(Duty hours can be determined by the DEVENDRA RESIDENCY OWNERS ASSOCIATION as per requirement and necessity).
5. Duties and Responsibilities of Watch and Ward personnel.
a)The respective Watch and Ward Supervisor will be responsible for overall Watch and Ward arrangements of the DEVENDRA RESIDENCY OWNERS ASSOCIATION .
b) The supervisor will ensure that all the instructions are strictly followed and there is no lapse of any kind.
c) Requirement of posting of watch and ward Supervisors/guards will be reviewed and monitored by DEVENDRA RESIDENCY OWNERS ASSOCIATION from time to time.
d)Watch and ward personnel deployed in the premises on holiday and Sunday will be assessed as per actual requirement and the number of personnel will be suitably reduced/ increased (if required).
e)The watch and ward personnel will also take round of the all the important sensitive points regularly at the interval of one hour and the duty report will be prepared at the interval of every shift.
f) The watch and ward personnel will be on duty for twenty four hours (round the clock in three shifts of eight hours each) and will also take care of the all store(s) mentioned/lying within the Site and also the cycle stand, vehicle/car parking etc. in the Site.
g)The Watch and Ward personnel are also required to perform door-keeping duties and are required to keep the keys of all the rooms of the respective wing, where they are deployed and open and close the same as & when required by the authorized officials.
h)It will be the duty of the Watch and Ward guards to open the locks to enable cleaning operations in the building. They are also required to be present and vigilant in the Site during the entire work of the cleaning operations. Moreover, they will also open the premises as and when required for Civil & Electrical maintenance works by authorized officials on holidays.
i)The watch ward personnel shall carry out such other duties as are entrusted to them from time to time by the DEVENDRA RESIDENCY OWNERS ASSOCIATION.
j)Entry of Street Dogs, Cattle’s& monkeys etc into the Site is to be prevented by the watch ward personnel.
k)The watch and ward personnel on patrol duty should take care of all the water taps, valves and water hydrants installed in the open area and other part of premises.
l)Watch and ward personnel should ensure that flowers, plants, trees, and grassy lawns are not damaged either by the resident members/staff or by the outsiders.
m)The watch and ward personnel will also help the fire-fighting staff in extinguishing the fire, if there is a fire or any other natural calamities at the Site. The watch and ward personnel deployed should be conversant with the fire-fighting procedure and apparatus at the site.
n)The Agency will ensure the presence of its entire personnel in their full strength on all working days, and reduce numbers on such other days as may be required and notified from time to time. If personnel of this Agency were on leave/absent, the Agency would be duty bound to provide alternate
arrangements with equally trained and qualified personnel without failure. No person shall proceed to make himself unavailable without alternative arrangements having been made and due notice given to DEVENDRA RESIDENCY OWNERS ASSOCIATION.
o)That the watch and ward personnel shall be available all the time as per their duty roster and they shall not leave their place of duty without the prior permission of the office.
6. EARNEST MONEY AND PERFORMANCE GUARANTY
i. Proposal will be submitted along with Earnest Money Deposit amounting to 2% (Two percent) for security services and 2% (Two percent) separately for housekeeping, to be paid in the form of Pay Order / Bank Draft in favour of DEVENDRA RESIDENCY OWNERS ASSOCIATION. In no case, the cheque and/or cash will be accepted. No proposal shall be accepted if Earnest Money Deposit does not accompany the tender document.
ii.The Earnest Money Deposit shall be refunded after submission of Performance Guaranty equivalent to 5% (Five percent) of the tender amount of the bidder. No interest shall be paid by DEVENDRA RESIDENCY OWNERS ASSOCIATION on earnest money or Performance Guaranty deposit. Performance Guaranty deposit shall be refunded after 30 days of the completion of works subject of any lawful deduction if any.
iii.The proposer should submit the proposal along with the following documents:
Ø Earnest money deposit equivalent to 2% of estimated cost by the bidder collectively for both works or separately for the one quoted.
The intending proposer should also give the following documents.
Ø Valid Registration No. of the Firm/company (attach attested copy of the Certificate) along with PSARA licence issued under Private Security Regulation Act , 2005.
Ø Valid PAN No. of the Company/Firm (attach attested copy of the PAN card).
Ø Valid Provident Fund Account No. of the Firm (attach attested copy of the Certificate).
Ø Valid ESI No. of the Company/firm (attach attested copy of the Certificate).
Ø Valid Service Tax registration No. (attach attested copy of the Certificate)
7 . FINANCIAL BID:
i. The tenderer should quote the rate in Rupees in figures and as well as in words. The rate and amount of the proposal should be inclusive of and in accordance with the provisions of The Minimum Wages Act and other Statutory provisions like Employee Provident Funds & Misc. Provisions Act , The Employees State Insurance Act, Payment of Bonus Act, The Payment of Gratuity Act, Leave, Reliever charges, Service charge, and administrative charge and applicable service tax etc. and/or any other statuary provisions as applicable Patna, Bihar . If base rates of the manpower wages are not quoted as per latest notification issued under The Minimum Wages Act, 1948 in Bihar, the tender will not be considered.
ii.The tenderer should take care that the details, rate and amount should be written in such a way that interpolation is not possible. No overwriting in the Financial Bid will be allowed and such type of tenderer is liable for rejection. No blanks should be left which would otherwise make the tender liable for rejection.
iii.The rates quoted should be in per calendar month and shall be valid for the period of tender/contract/agreement including the extended period (if any). The ANNEXURE B provided should be the criteria of submitting the Financial Bid for Security Services & ANNEXURE C should be the criteria for providing Housekeeping Services(material cost shall be added in financial bid as quoted in the tender document for house-keeping ). This sheet will be used as reference to confirm whether the tenderer has taken into account the applicable latest minimum wages rate notified by the Labour Deptt. of Government of Bihar. In case any violation is found, in this regard, the tender is liable to be rejected.
iv.The Tenderer should quote the amount tendered in financial bid in the ANNEXURE B as per the work he is bidding for and it should be given in the letterhead of the company/Firm/Tenderer alongwith the undertaking in
Annexure A.
However it be noted that any statutory increase in the Minimum Wages by Bihar Govt. during the currency of the awarded work and proportionate increase owing to the same shall be payable by the DEVENDRA RESIDENCY OWNERS ASSOCIATION .
9. Period of Tendered work
The tender will be awarded for a period of one year from the date of award and after the expiry of the said period, the DEVENDRA RESIDENCY OWNERS ASSOCIATION shall also have the right to extend the tender/agreement/contract at the same terms and conditions on half yearly basis upto a maximum period of twelve months or until the new Security/house keeping Agency takes over (in case fresh tender is required to be resorted to), whichever is earlier.
10. Payment of Bills
i. Within Two weeks from the receipt of bill.
ii. Wherever any over payment comes to the notice of DEVENDRA RESIDENCY OWNERS ASSOCIATION the same shall be deducted by DEVENDRA RESIDENCY OWNERS ASSOCIATION from any sum due or which at any time thereafter may become due to the Agency under this tender/agreement/contract and failing that under any other tender/contract/agreement with DEVENDRA RESIDENCY OWNERS ASSOCIATION or from the security deposit of the tenderer.
iii. DEVENDRA RESIDENCY OWNERS ASSOCIATION reserves the right to carry out post payment audit and/or technical examination of the final bill including all supporting vouchers, abstract etc. DEVENDRA RESIDENCY OWNERS ASSOCIATION further reserves the right to enforce recovery of any overpayment whenever detected.
iv.If as a result of such audit and technical examination, any overpayment is discovered in respect of any work done by the Agency or alleged to have been done by the Agency under the tender/agreement/contract, it shall be recovered by DEVENDRA RESIDENCY OWNERS ASSOCIATION from the Agency by any or all the methods prescribed above.
v.If any underpayment is discovered, the amount shall be duly paid to the Agency by the DEVENDRA RESIDENCY OWNERS ASSOCIATION.
11.Notice
Subject to as otherwise provided in this Tender, all notices to be given on behalf of DEVENDRA RESIDENCY OWNERS ASSOCIATION and all other actions to be taken on its behalf may be given or taken by the, BOM or any other official authorized by the BOM.
12. Legal Liability and Responsibility of Agency
i.It will be the responsibility of the Agency to get all the related clearances as applicable under the Indian Laws and complete the necessary formalities as required under relevant statutes, rules and regulations.
ii.The Agency shall comply with all the statutory provisions as laid down under various Labour Laws/Act/Rules like Minimum Wages, Provident Funds, ESI, Bonus, Gratuity and other Labour Laws/Acts /Rules in force from time to time in Patna, Bihar at its own cost. In case of violation of such statutory provisions under Labour Laws and/or any other law applicable, by the Agency, there will not be any liability on part of DEVENDRA RESIDENCY OWNERS ASSOCIATION
.
iii.The Agency has to maintain all the relevant records, registers and documents as required by the Labour Deptt. , Regional Provident Fund Commission and Employees State Insurance Corporation or other local bodies as per the existing rules and/or regulations as amended from time to time as per given in but not limited to Annexure A and shall be deposited in the office of DEVENDRA RESIDENCY OWNERS ASSOCIATION.
iv.The Agency shall indemnify to the DEVENDRA RESIDENCY OWNERS ASSOCIATION against any payments to be made under and for the observance of the above mentioned various laws and rules.
13. Liability of the DEVENDRA RESIDENCY OWNERS ASSOCIATION
i.The DEVENDRA RESIDNECY OWNERS ASSOCIATION shall not provide any residential accommodation to the Watch and ward personnel employed by the Agency. No cooking or lodging shall be allowed in the DEVENDRA RESIDENCY OWNERS ASSOCIATION Building for the personnel engaged by the Agency. Agency shall arrange at its own drinking water for its personnel & staff.
ii.The DEVENDRA RESIDENCY OWNERS ASSOCIATION will be under no legal obligation to provide employment to any of the personnel of the Agency after expiry of tender/agreement/contract period and the Corporation recognizes no Employer-employee relationship between DEVENDRA RESIDENCY OWNERS ASSOCIATION and the personnel deployed by the Agency.
iii.The DEVENDRA RESIDENCY OWNERS ASSOCIATION shall not be responsible financially or otherwise for any injury to the Watch & Ward / House Keeping personnel in the course of performing the Watch & Ward / House Keeping functions as per this tender and the tenderer shall be solely responsible for the same.
14. TERMINATION OF TENDER
i. If the Agency at any time makes default in executing Watch & Ward / House Keeping job with due diligence and continues to do so, and / or the Agency commits default in complying with any of the terms and conditions of tender and does not rectify it or take effective steps to rectify it, or fails to complete the work as per terms and conditions of the tender and does not complete them within the period specified in the notice given to it in writing, DEVENDRA RESIDENCY OWNERS ASSOCIATION may without prejudice to any other right or remedy, which shall have accrued or shall accrue thereafter to the Agency, cancel the tender/contract/agreement, after one calendar month notice and performance guaranty deposit shall also liable to be forfeited. DEVENDRA RESIDENCY OWNERS ASSOCIATION shall on such cancellation, have powers to carry out/execute the work through other agencies by any means at the risk and cost of the Agency.
ii. The DEVENDRA RESIDENCY OWNERS ASSOCIATION reserves the right to terminate the contract without assigning any reason by giving the tenderer one calendar month notice of its intention to do so and on the expiry of the said period of notice, the tender/contract/agreement shall come to an end without prejudice to any right of remedy that may be accrued to the Agency.
iii.If any information furnished by the tenderer is found to be incorrect at any time, the tender/contract/agreement will be liable to be terminated, after one calendar month notice and the performance guaranty deposit shall also be liable to be forfeited by the Agency.
iv. In case the Agency wants to terminate the tender/contract/agreement, it shall have to give three calendar months’ notice in advance to this effect to the DEVENDRA RESIDENCY OWNERS ASSOCIATION .
15.OTHER CONDITIONS OF THE TENDER
i.The Tender form should be legibly filled in ink or typed.
ii.Change in the name of the tenderer shall not be allowed under any circumstances.
iii.Every paper of the tender should be signed by the authorized signatory of Tenderer with seal of Agency/Firm/Company.
iv.No change in constitution / share holding of the successful tenderer will be done under any circumstances without the prior approval of the DEVENDRA RESIDENCY OWNERS ASSOCIATION in writing.
v.The DEVENDRA RESIDENCY OWNERS ASSOCIATION will deduct Income Tax at Source as applicable from time to time.
vi.The Agency submitting the tender would be presumed to have considered and accepted all the terms and conditions of this tender. No enquiry, verbal or written, shall be entertained in respect of acceptance / rejection of the tender.
vii.The Agency shall indemnify the DEVENDRA RESIDENCY OWNERS ASSOCIATION against all other damages/changes and expenses for which the DEVENDRA RESIDENCY OWNERS ASSOCIATION is held liable or pays on account of the negligence of the Agency or its employees or any person under its control, whether in respect of accident, injury to the person or damages to the property of any member of the public or any person or in executing the work or otherwise and against all claims and demands thereof.
viii.In case any person signing the tender/contract/agreement on behalf of Limited Company/Pvt. Ltd. Co. or Firm, he will produce letter of authority of the firm/ Board resolution passed by the company empowering him to sign the tender/agreement/contract on behalf of the company or firm.
ix.The DEVENDRA RESIDENCY OWNERS ASSOCIATION shall not be responsible financially or otherwise for any injury to the Watch & Ward/House Keeping personnel in the course of performing the Watch & Ward/House Keeping functions, in the premises of DEVENDRA RESIDENCY OWNERS ASSOCIATION
.
x.Any person who is in service or an employee of the DEVENDRA RESIDENCY OWNERS ASSOCIATION should not be made a partner/director to the tender by the Agency directly or indirectly in any manner whatsoever.
xi.The Agency shall not transfer the tender to any other person in any manner. The Agency shall not be permitted to sub-contract the work to any other person/firm/Agency.
xii.Any other provisions as advised by the DEVENDRA RESIDENCY OWNERS ASSOCIATION shall be incorporated in the agreement to be executed by the Agency and the same shall be binding on the tenderer after award of the tender.
xiv.The Agency shall provide a non-judicial stamp paper of Rs.100/- for preparing a contract/agreement. The successful tenderer shall enter into a contract/agreement with the DEVENDRA RESIDENCY OWNERS ASSOCIATION as per the terms and conditions of the tender within 7 days form the issue of
letter of acceptance or whenever called upon to do so by the DEVENDRA RESIDENCY OWNERS ASSOCIATION , whichever is earlier.
xv.That the Agency shall have to provide any additional personnel for allocating any additional Watch & Ward/House Keeping duty as directed by the DEVENDRA RESIDENCY OWNERS ASSOCIATION or any authorized officer of the DEVENDRA RESIDENCY OWNERS ASSOCIATION in addition to those duties/personnel covered in this tender and the Agency shall be paid extra payment on this account as per the quoted rates only.
xvi.The DEVENDRA RESIDENCY OWNERS ASSOCIATION reserves the right to cancel the tender/contract/agreement or to withhold the payment in the event of non-commencement or unsatisfactory performance of the work. In such eventuality DEVENDRA RESIDENCY OWNERS ASSOCIATION further reserves the right to get the work done from some other agencies and also shall cancel the tender/agreement/contract at one calendar month notice. Agency will be black listed by the DEVENDRA RESIDENCY OWNERS ASSOCIATION for a period of four years from participating in such type of tender of the DEVENDRA RESIDENCY OWNERS ASSOCIATION and its performance guaranty deposit shall also be forfeited.
xvii.The tenderer shall not employ any person who has not completed 21 years of age or is above 50 years of age.
xviii.A complete list of the personnel, engaged by the Agency for deployment at the Site, shall be furnished by the Agency to the Devendra Residency Owners Association along-with the complete address and other antecedents of the personnel. The Agency shall deploy only those personnel whose antecedents have been verified by the Police Authority and the Agency should give a certificate to that effect to the DEVENDRA RESIDENCY OWNERS ASSOCIATION.
xix.Every personnel engaged by the Agency shall wear the prescribed uniform meant for Watch & Ward/House Keeping personal according to season (i.e. summer uniform in summer and winter uniform in winter season) and a badge bearing his name and designation, while on duty. The said uniform and badge shall be provided and maintained by the Agency at its own cost.
xx. DEVENDRA RESIDENCY OWNERS ASSOCIATION shall be at liberty to direct and to require the Agency to remove from the works, any person employed by the Agency, who in the opinion of DEVENDRA RESIDENCY OWNERS ASSOCIATION misconducts himself or is incompetent or negligent in the proper performance of his/her duties or infirm and invalid/or indulge in
unlawful activity or the like and such person shall not be again employed on the work without written permission of the DEVENDRA RESIDENCY OWNERS ASSOCIATION .
xxi.All the Terms and Conditions contained in this tender document will be a part and parcel of the agreement/contract to be executed by the Agency with the Corporation.
xxii.Once the competent authority accepts the tender, the Agency will be liable to provide the Watch & Ward/House Keeping services within one week from the date of issue of letter of acceptance.
xxiii. Canvassing in connection with the tender is strictly prohibited. Tender must be unconditional.
xxiv. Tender not conforming to the requirements as per the terms and conditions is liable to be rejected and no correspondence shall be entertained whatsoever.
xxv. All the intending tenderers are advised to keep a photocopy of the Tender documents with them for their future reference. All the intending tenderers are further advised to visit the Office of DEVENDRA RESIDENCY OWNERS ASSOCIATION (to see and to satisfy and understand the scope of work to be executed as per this tender), before participating in the Tender and then quote the rate/amount per month for the work, because no subsequent request of the tenderer for additional payment/claim on any account will be entertained by the DEVENDRA RESIDENCY OWNERS ASSOCIATION under any circumstances.
xxvi. For any clarification regarding the scope of work and /or any terms and conditions of tender, the intending tenderer in person can seek clarification from Manager, DEVENDRA RESIDENCY OWNERS
ASSOCITATION on any working day, with prior appointment, before last date of submission of tender.
xxvii. The Watch and Ward personnel deployed by the Agency shall not consume liquor or any other intoxicant while on duty.
xxviii.The DEVENDRA RESIDENCY OWNERS ASSOCIATION shall have the right to ask for the removal of any person of the Agency, who is not found to be competent and orderly in the discharge of his duty. The DEVENDRA RESIDENCY OWNERS ASSOCIATION reserves the right to cancel the
tender/contract/ agreement or to withhold the payment in the event of non-commencement or unsatisfactory performance of the work. In such eventuality DEVENDRA RESIDENCY OWNERS ASSOCIATION further reserves the right to get the work done through other agencies. Watch and ward personnel shall be bound to observe all the instructions issued by the DEVENDRA RESIDENCY OWNERS ASSOCIATION concerning general discipline and behavior. In case any person employed by the Agency is inefficient, quarrelsome, infirm, and invalid or indulges in unlawful activity or the like, the Agency shall replace such person with a suitable substitute at the request of the DEVENDRA RESIDENCY OWNERS ASSOCIATION .
xxix. PENALTIES
1.For misbehaving on part of security staff/House Keeping Rs.1000/- per default.
2.For non-wearing of prescribed uniform including identity card& name plate by Security Staff /House Keeping and/or identity card Rs.1000/- per default.
3. For causing nuisance/damage to property in DEVENDRA RESIDENCY - 3 times of the market value of such property or Rs.5,000/-, whichever is higher, per default.
4. For removal of any item(s) for which the agency is not authorized – 3 times of the market value of such property or Rs.5,000/-, whichever is higher, per default.
5.For violation of any of the condition of the contract, Rs.5000/- per default.
16. Tendering Schedule i.Issue of Tender Documents: - This document will be available on non-refundable payment of Rs. 1000/- (in cash) .
ii. Sale of Tender Document with effect from 20/04/2017 between 10.00 a.m. and 2.00 p.m. on all working days from DEVENDRA RESIDENCY OWNERS ASSOCIATION office at Devendra RESIDENCY, Main Road, Kankarbagh, Patna.
iii. Completed Tender Document should be dropped in the tender box kept in the Office of DEVENDRA RESIDENCY OWNERS ASSOCIATION , latest by 30.04.2017 from 11.00 a.m. to 4.00 p.m.
iv.Time, date and place of opening of tender box:
At 4.30 p.m. on 30.04.2017 at DEVENDRA RESIDENCY OWNERS ASSOCIATION office.
v.The Board of Managers of the DEVENDRA RESIDENCY OWNERS ASSOCIATION may reject any or all tender(s) without assigning any reason and reserves the right to award the same in their discretion.
Secretary
For & On Behalf of
DEVENDRA RESIDENCY OWNERS ASSOCIATION, MAIN ROAD, KANKARBAGH, PATNA
ANNEXURE-A
UNDERTAKING ON NON JUDICIAL STAFF OF RS. 100
To
Secretary
DEVENDRA RESIDENCY OWNERS ASSOCIATION, MAIN ROAD, KANKARBAGH, PATNA
NAME OF THE TENDER: - TENDER FOR PROVIDING SECURITY SERVICES AT DEVENDRA RESIDENCY OWNERS ASSOCIATION, MAIN ROAD, KANKARBAGH, PATNA
.
Sir,
I Proprietor/Partner/Director of the firm/agency/company namely by
………registered office……………do hereby solemnly affirm and declare as under.
1. 1. That I am competent to file this undertaking and also understand that I /We execute the work on behalf of the principle employer & they are liable to obtain /call all the information /documents pertaining to the work /company /agency firms also.
2. If the works is awarded to me /our agency I/We shall make the payment to the security guard /employee as per the minimum wages act and rules enacted from time to time by the competent authority.
3. I/We further undertake that the firm /company /agency will abide by the minimum wages as notified by Govt. on the date of submitting tender may be rejected I/WE shall not claim /complaint to any authority. Whatsoever at any stage or any court of law.
4. I undertake that I will prepare the registers/sheet as per (i) Form-XII (see Rule-
74) (ii) Form-XIII (see Rule-75) (iii) Form-XVI (see Rule-78 (2) (a)) (iv) Form-XVII (see Rule-72 (2) (a)) showing thereby combined /consolidated strength depicting all the employees of the Co./firm/agency as a whole covering in our contract as well as all other contracts .Also, I undertake that above said registers /sheet will be shown / presented in writing before start of work and salary sheet will also be shown every month.
5. I also further undertake that I will prepare salary sheet as per above all three registers /sheet and accordingly deposit the ESI and EPF contributions as per applicable and deposit the same to the concerned department and will show to the DROA officers /competent authorities as a whole /consolidated records. If I/WE fail to submit the requisite information of workers proposed to be deployed in this work before the stipulated date of commencement of
work the department will have authority to reject the tender and forfeit my /our EMD and PG out rightly without any notice.
(Signature of the Bidder) Name and Address of the Bidder, with stamp Telephone No.
ANNEXURE-B
DEVENDRA RESIDENCY OWNERS ASSOCIATION
QUOTATION PROFORMA
TO BE FILLED BY THE TENDERER WITH REFERENCE TO TENDER FOR PROVIDING SECURITY SERVICES AT DEVENDRA RESIDENCY OWNERS ASSOCIATION
MAIN ROAD, KANKARBAGH, PATNA
1. Name of the tenderer with address:
2. Name of the contact person with Mobile / Fax / Telephone No. (s):
3. E-mail id:
4. Pan Card No. (attach proof):
5. Rates:
A B C D E F
Sl. Description Security Security Supervisors Supervisors
No. Guards Guards (Ex- (Civilian) (Ex-
(Civilian) Serviceman) Serviceman)
1 Basic Salary / Rs. Rs. Rs. Rs.
Wages
2 ESI @ 4.75% Rs. Rs. Rs. Rs.
3 EPF @ 12% Rs. Rs. Rs. Rs.
4 Bonus @ Rs. Rs. Rs. Rs.
8.33%
5 Administrative Rs. Rs. Rs. Rs.
Charges (1.1%)
EDLI (.5%) etc
@ Totally
1.61%
6 Weekly Off Rs. Rs. Rs. Rs.
Replacement
etc.
7 Cost Per Head Rs. Rs. Rs. Rs.
(Sum of (Sum of (Sum of (Sum of
column 1 column 1 to column 1 to column 1 to
to 6) 6) 6) 6)
8 Service Rs. Rs. Rs. Rs.
Charges @
9 Total Amount Rs. Rs. Rs. Rs.
for Guards (Column (Column (Column (Column
and [7+8] x) [7+8] x) [7+8] x) [7+8] x)
Supervisors
10 Grand total Rs……………………..
(per month) Rupees
(Column 9C+9D)
11 Service Tax @ Rs.
15% of grand
total at Column
10
12 Annual Rs……………………../- per annum
Financial Rupees
Component (Column {10+11} x 12)
(Signature of the tenderer with name of the firm with date & stamp / seal)
ANNEXURE-C
DEVENDRA RESIDENCY OWNERS ASSOCIATION
QUOTATION PROFORMA
TO BE FILLED BY THE TENDERER WITH REFERENCE TO TENDER FOR PROVIDING HOUSE KEEPING SERVICES AT DEVENDRA RESIDENCY OWNERS ASSOCIATION
MAIN ROAD, KANKARBAGH, PATNA
1. Name of the tenderer with address:
2. Name of the contact person with Mobile / Fax / Telephone No. (s):
3. E-mail id:
4. Pan Card No. (attach proof):
5. Rates:
A B C D E F G H
Sl. Description Sweepe Plumbe Electricia Gardne DG Set Supervisor
No r r n r Operato s
. r
1 Basic Salary / Rs. Rs. Rs. Rs.
Wages
2 ESI @ 4.75% Rs. Rs. Rs. Rs.
3 EPF @ 12% Rs. Rs. Rs. Rs.
4 Bonus @ Rs. Rs. Rs. Rs.
8.33%
5 Administrativ Rs. Rs. Rs. Rs.
e Charges
(1.1%) EDLI
(.5%) etc @
Totally 1.61%
6 Weekly Off Rs. Rs. Rs. Rs.
Replacement
etc.
7 Cost Per Head Rs. Rs. Rs. Rs.
(Sum of (Sum of (Sum of (Sum of
column column column 1 column
1 to 6) 1 to 6) to 6) 1 to 6)
8 Service Rs. Rs. Rs. Rs.
Charges @
9 Total Amount Rs. Rs. Rs. Rs.
(Column (Colum (Column (Colum
[7+8] x) n [7+8] [7+8] x) n [7+8]
x) x)
10 Grand total Rs……………………..
(per month) Rupees
(Column 9C+9D)
11 Service Tax @ Rs.
15% of grand
total at
Column 10
12 Annual Rs……………………../- per annum
Financial Rupees
Component (Column {10+11} x 12)
(Signature of the tenderer with name of the firm with date & stamp / seal)
(i)SECURITY SERVICES
AND
(ii) HOUSEKEEPING SERVICES
IN
DEVENDRA RESIDENCY OWNERS ASSOCIATION, MAIN ROAD, KANKARBAGH, PATNA
NOTICE INVITING TENDER FOR PROVIDING
(i) SECURITY SERVICES
&
(ii) HOUSE KEEPING SERVICES
Sealed tenders are invited under Two-Bid system from reputed agencies having capacity to provide the required number of uniformed trained manpower for the security services and House-keeping services at DEVENDRA RESIDENCY, MAIN ROAD, KANKARBAGH, PATNA for a period of one years on contract basis/outsourcing basis .
Tenderer can bid for both i.e. For Security Services & Housekeeping or for individual Services. If an agency is desirous of bidding for both it be done separately.
Last date for submission/receipt of tender(s) is 30.04.2017 at 4 pm and will be opened by the Tender Committee in the presence of tenderers or their authorized representatives who wish to be present on the same day at 4.30 PM Hrs. in the Office of DEVENDRA RESIDENCY OWNERS ASSOCIATION, MAIN ROAD, KANKARBAGH, PATNA. In case, any holiday on the day of opening, the tenders will be opened on the next working day at the same time but the tender box will be sealed on same day and time, as scheduled above. The tenders received after the above said scheduled date and time will not be considered. No tender by FAX, e-mail and whats app will be entertained.
Secretary
DEVENDRA RESIDENCY OWNERS ASSOCIATION, MAIN ROAD, KANKARBAGH, PATNA
Tender Notice
Proposals are invited from registered/private security and housekeeping agencies/companies having experience of at least 3 years for providing watch and ward and housekeeping services. Completed proposal document should reach in the DEVENDRA RESIDENCY OWNERS ASSOCIATION office latest by 30-04-2017 at 4.00 P.M.
Proposal Document
Proposals are invited for providing Watch and Ward and house-keeping services (on all the seven days of a week) in DEVENDRA RESIDENCY OWNERS ASSOCIATION for a period of one year from the date of award of tender.
The Board of Management BOM reserves the right to accept or reject any or all the proposals without assigning any reason thereof.
TERMS AND CONDITIONS
1. Eligibility condition:
The bidder should duly registered under Service Tax and should have the experience of completion of similar works in any of the DEVENDRA RESIDENCY OWNERS ASSOCIATION s/Autonomous Institutions/Universities/Public Sector Undertakings of the Government of India or Government of Bihar or any other State Government or Public Sector Banks or Local Bodies/Municipalities / MNCs/ Gated Multistory Housing Apartments as follows:-
(a) Three similar completed works costing not less than the amount equal to 40% of the estimated cost; or
(b) Two similar completed works costing not less than the amount equal to 50% of the estimated cost; or
(c) One similar completed work costing not less than the amount equal to 80% of the estimated cost.
2. Work Profile for security services
The Agency shall be fully responsible for the watch and ward services and housekeeping of the DEVENDRA RESIDENCY OWNERS ASSOCIATION.
The functions required to be performed are: -
(i) To man various gates and any other sensitive point specified by the DEVENDRA RESIDENCY OWNERS ASSOCIATION .
(ii) Watch and Ward personnel deployed by the Agency shall check the material/property/public/casual workers entering and exiting the
building through the procedure of entry pass/gate pass, as laid down by the DEVENDRA RESIDENCY OWNERS ASSOCIATION.
(iii) To perform the watch and ward functions including night patrol at the various points of deployment.
(iv) To prevent the entry of stray dogs, cattle, monkeys, anti-social elements, un-authorized persons and un-authorised vehicles into the Devendra Residency Compound.
(v) Any other security/watch and ward related functions as may be assigned by DEVENDRA RESIDENCY OWNERS ASSOCIATION.
WORK PROFILE FOR HOUSE KEEPING
SCOPE OF WORK FOR HOUSE KEEPING
1. Cleaning of Guest rooms, corridors, toilets, Visitors Parking Area, Office Building stilt parking area and open space & etc.
2. There will be need for chemicals like floor cleaner, disinfectant for toilets, glass cleaner, air freshener and brasso. The consumable will include brushes, squeezes, brooms, mop, buckets, dusters and glass cleaning
kits, wringer trolleys, toilet rolls and liquid hand soap. The machine will
include at least wet and dry vacuum cleaner and scrubbing machine.
3. The work also includes dusting and cleaning of doors, cleaning of wash basin, cobwebs, glass panes, doors, windows, ventilators of room and its space, removal of garbage, cleaning and inspection of drainage/sewage system.
4. Cleaning glasses of doors, windows, ceiling & wall fans, pavement, stair cases, railings, roofs etc. .
5. The Contractor will carryout all the above on all working six days in a
week (8 hours a duty) or as required by DEVENDRA RESIDENCY OWNERS ASSOCIATION
6. The cleaning material etc. would be used to the satisfaction of DEVENDRA RESIDENCY OWNERS ASSOCIATION. Payment may be deducted if the quantity and quality of material is not satisfactory.
7. Cleaning of all the Drains available in the premises of DEVENDRA RESIDENCY OWNERS ASSOCIATION.
8. Cleaning of dustbins and Removal/disposal of collected garbage/debris at the Patna Municipal Authority approved location.
9. Cleaning of lighting Fixtures & Accessories, Cleaning of Air conditioners, Cleaning of portable fire extinguishers / smoke detectors / fire detectors,
Cleaning of Notice boards, Cleaning of furniture provided in DEVENDRA RESIDENCY OWNERS ASSOCIATION
office rooms/offices, Cleaning of Office equipment’s, Cleaning of Fire
Hydrants, Fire Panels, All types of pipes, valves etc.
10. Cleaning of All Switch Boards, Panel Boards, Cleaning of Security equipments like Metal detectors etc., Cleaning of external lighting fixtures, Liquid Soap Dispensers etc., Cleaning of all miscellaneous
equipments as available or being provided from time to time.
11. All Toilets need to be kept clean in all respects by sweeping, washing
and mopping of floors, washing of glazed tiles on walls, urinal pots
W.C. pans, sinks, wash basins and all other fittings and fixtures using
disinfecting material like phenyl, vim, detergent powder, acid liquid
soap etc. on daily basis.
12.Soap containers need to be kept filled at all time and naphthalene balls in urinal pots and air fresheners/nepthaline ball/toilet paper etc. also needs to be provided as per requirement.
14. The works are to be done as per following schedule:-
(a) Cleaning & mopping of all floors & staircases of tower daily
including lifts & office complex/Guest rooms.
(b) Cleaning of all covered area (two times in a day)
(c) Cleaning of all open area including all gardens (two times in a day)
(d) Cleaning of toilets (one hour check list will be maintained daily)
(e) Electrician to take care 24x7x365.
(f)Plumber to attend complaint 24x7x365
(g)Generator operator 24x7x365
(k) Gardener to attend maintenance of entire green area.
LOCATION WISE DEPLOYEMENT OF WATCH AND WARD PERSONNEL IN THE PREMISES IS AS FOLLOWS
NUMBER OF GUARDS/SUPERVISIOR / GUNMAN
(to be assessed and proposed by the Bidder after inspection of the DEVENDRA RESIDENCY)
Remarks
1.
2.
3.
4.
5.
TOTAL :
NUMBER OF HOUSEKEEPING STAFF/SUPERVISIOR:
(to be assessed and proposed by the Bidder after inspection of the DEVENDRA RESIDENCY)
Remarks
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
TOTAL :
MONTHLY MATERIAL COST FOR HOUSE KEEPING
(shall be treated part of financial bid):
List of material with quantity & make required per month (To be submitted along with financial bid)
S. No. Item Quantity (approx.) Brand Cost
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
Total cost
MACHINERY/EQUIPMENTS/TOOLS TO BE PROVIDED AT SITE BY HOUSE KEEPING AGENCY:
PARTICULARS
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
THE ABOVE DEPLOYMENT MAY BE ALTERED IN ACCORDANCE WITH REQUIREMENTS AS ASSESSED BY THE DEVENDRA RESIDENCY OWNERS ASSOCIATION FROM TIME TO TIME.
4. Liabilities
i. The Agency shall compensate in full the loss sustained by the DEVENDRA RESIDENCY from time to time on account of any theft, burglary and tampering with the locks of the premises. The amount of loss to be compensated shall be determined by DEVENDRA RESIDENCY OWNERS ASSOCIATION and the same shall be binding on the Agency. In addition to this Agency shall also be liable to pay a penalty in each case for any theft in the Premises/Site.
ii.The Agency shall also be fully responsible for any loss of office equipment’s and articles installed on the Site, attributable to the negligence or failure of the Watch and Ward personnel in complying with the prescribed procedure. All losses suffered by DEVENDRA RESIDENCY OWNERS ASSOCIATION on this account shall be compensated in full by the Agency. The decision of Committee shall be binding on the Agency.
iii. All the personnel deployed should be aged above 21 years and below 50 years. The Supervisors deployed should be at least 12th pass.
iv. A complete list of the watch and ward and housekeeping personnel engaged by the Agency for deployment at the Site, shall be furnished by the Agency along-with complete address and other antecedents. The Agency shall deploy only those whose antecedents have been verified by the PATNA Police. No Wages shall be payable in respect of such personnel in whose cases documentary evidences is not submitted by the Agency to the DEVENDRA RESIDENCY OWNERS ASSOCIATION.
v. The Agency shall have to submit the weekly duty chart prior to the commencement of the week and the daily attendance sheet of all the Watch and Ward personnel deployed to the Authorized Officer of DEVENDRA RESIDENCY OWNERS ASSOCIATION and failure to do so will result in non-payment for the day/days for which the duty chart/attendance sheet is not furnished.
vi. The Agency shall not replace the Watch and Ward/ housekeeping personnel at random. This shall be done with the prior approval of the office and full particulars of the personnel so deployed shall be given to office immediately. In case any of the personnel is found to be posted without the previous knowledge of the office, then the office shall not be liable to pay for such personnel deployed.
vii. The Agency shall be liable to make substitute arrangements in case of the absence of the personnel. Similarly, the Agency shall have to make substitute arrangements in case of the weekly offs/holidays. The Agency shall man all the Personnel check posts and other locations as specified by DEVENDRA RESIDENCY OWNERS ASSOCIATION on all the weekdays. No short leave or meal relief shall be permitted to the personnel unless the Agency provides suitable substitute without any extra payment. The Agency has to keep sufficient number of leave reserves.
viii. The Agency shall ensure that at any time, no watch and ward point is left unmanned. A register shall be maintained by the Agency at every gate where round the clock duty is performed.
ix. The DEVENDRA RESIDENCY OWNERS ASSOCIATION shall arrange to provide lock/seal for stores, godowns and offices etc. to the satisfaction of the Agency, wherever possible.
x. The DEVENDRA RESIDENCY OWNERS ASSOCIATION shall be authorized to fix timings of the various duty shifts. In case of any compelling reasons, if the duty shift is to be extended, the same shall not be resorted to by the Agency without the prior consent of the office.
xi. The Agency shall arrange to dress all the on-duty personnel smartly and neatly according to season i.e. summer uniform during summer and winter uniform during winter and a badge bearing his name and designation. The dress shall be of uniform color and design. The agency has to also ensure good behavior of personnel with officials of office and visitors to the Site. They shall abstain from taking part in any staff union and associations activities.
Xii. The Agency will ensure that no unauthorized entry is permitted and the personnel at the entry points will be able to categorize the legitimate visitors without causing any embarrassment to the visitors.
xiii. The watch & ward personnel should ensure that the entry of visitors be allowed only after recording entry in the register at the entrance. Entry of
cycles and vehicles such as scooters, Motor Cycle and Motor of strangers/visitors shall not be allowed.
xiv.The quality and discipline of the Watch and Ward personnel should be ensured regularly (daily, weekly, fortnightly or monthly), daily reports to be prepared by the Agency and the same should be submitted to the DEVENDRA RESIDENCY OWNERS ASSOCIATION. Appropriate records in reference to above shall be maintained by the Agency at its own cost.
xv.That the Agency shall have to provide any additional personnel for allocating any additional duty arising out, as per the circumstances, as directed by the DEVENDRA RESIDENCY OWNERS ASSOCIATION IN addition to those duties/personnel covered in this tender within the same amount of the tendered amount.
xvi The Security Agency shall also provide following items/articles at its own cost: -
a. Torches and cells to the Watch and Ward personnel on night duty.
b. Duty charts at specified locations for inspection.
c. Raincoats to their watch and ward personnel for rainy season.
(Duty hours can be determined by the DEVENDRA RESIDENCY OWNERS ASSOCIATION as per requirement and necessity).
5. Duties and Responsibilities of Watch and Ward personnel.
a)The respective Watch and Ward Supervisor will be responsible for overall Watch and Ward arrangements of the DEVENDRA RESIDENCY OWNERS ASSOCIATION .
b) The supervisor will ensure that all the instructions are strictly followed and there is no lapse of any kind.
c) Requirement of posting of watch and ward Supervisors/guards will be reviewed and monitored by DEVENDRA RESIDENCY OWNERS ASSOCIATION from time to time.
d)Watch and ward personnel deployed in the premises on holiday and Sunday will be assessed as per actual requirement and the number of personnel will be suitably reduced/ increased (if required).
e)The watch and ward personnel will also take round of the all the important sensitive points regularly at the interval of one hour and the duty report will be prepared at the interval of every shift.
f) The watch and ward personnel will be on duty for twenty four hours (round the clock in three shifts of eight hours each) and will also take care of the all store(s) mentioned/lying within the Site and also the cycle stand, vehicle/car parking etc. in the Site.
g)The Watch and Ward personnel are also required to perform door-keeping duties and are required to keep the keys of all the rooms of the respective wing, where they are deployed and open and close the same as & when required by the authorized officials.
h)It will be the duty of the Watch and Ward guards to open the locks to enable cleaning operations in the building. They are also required to be present and vigilant in the Site during the entire work of the cleaning operations. Moreover, they will also open the premises as and when required for Civil & Electrical maintenance works by authorized officials on holidays.
i)The watch ward personnel shall carry out such other duties as are entrusted to them from time to time by the DEVENDRA RESIDENCY OWNERS ASSOCIATION.
j)Entry of Street Dogs, Cattle’s& monkeys etc into the Site is to be prevented by the watch ward personnel.
k)The watch and ward personnel on patrol duty should take care of all the water taps, valves and water hydrants installed in the open area and other part of premises.
l)Watch and ward personnel should ensure that flowers, plants, trees, and grassy lawns are not damaged either by the resident members/staff or by the outsiders.
m)The watch and ward personnel will also help the fire-fighting staff in extinguishing the fire, if there is a fire or any other natural calamities at the Site. The watch and ward personnel deployed should be conversant with the fire-fighting procedure and apparatus at the site.
n)The Agency will ensure the presence of its entire personnel in their full strength on all working days, and reduce numbers on such other days as may be required and notified from time to time. If personnel of this Agency were on leave/absent, the Agency would be duty bound to provide alternate
arrangements with equally trained and qualified personnel without failure. No person shall proceed to make himself unavailable without alternative arrangements having been made and due notice given to DEVENDRA RESIDENCY OWNERS ASSOCIATION.
o)That the watch and ward personnel shall be available all the time as per their duty roster and they shall not leave their place of duty without the prior permission of the office.
6. EARNEST MONEY AND PERFORMANCE GUARANTY
i. Proposal will be submitted along with Earnest Money Deposit amounting to 2% (Two percent) for security services and 2% (Two percent) separately for housekeeping, to be paid in the form of Pay Order / Bank Draft in favour of DEVENDRA RESIDENCY OWNERS ASSOCIATION. In no case, the cheque and/or cash will be accepted. No proposal shall be accepted if Earnest Money Deposit does not accompany the tender document.
ii.The Earnest Money Deposit shall be refunded after submission of Performance Guaranty equivalent to 5% (Five percent) of the tender amount of the bidder. No interest shall be paid by DEVENDRA RESIDENCY OWNERS ASSOCIATION on earnest money or Performance Guaranty deposit. Performance Guaranty deposit shall be refunded after 30 days of the completion of works subject of any lawful deduction if any.
iii.The proposer should submit the proposal along with the following documents:
Ø Earnest money deposit equivalent to 2% of estimated cost by the bidder collectively for both works or separately for the one quoted.
The intending proposer should also give the following documents.
Ø Valid Registration No. of the Firm/company (attach attested copy of the Certificate) along with PSARA licence issued under Private Security Regulation Act , 2005.
Ø Valid PAN No. of the Company/Firm (attach attested copy of the PAN card).
Ø Valid Provident Fund Account No. of the Firm (attach attested copy of the Certificate).
Ø Valid ESI No. of the Company/firm (attach attested copy of the Certificate).
Ø Valid Service Tax registration No. (attach attested copy of the Certificate)
7 . FINANCIAL BID:
i. The tenderer should quote the rate in Rupees in figures and as well as in words. The rate and amount of the proposal should be inclusive of and in accordance with the provisions of The Minimum Wages Act and other Statutory provisions like Employee Provident Funds & Misc. Provisions Act , The Employees State Insurance Act, Payment of Bonus Act, The Payment of Gratuity Act, Leave, Reliever charges, Service charge, and administrative charge and applicable service tax etc. and/or any other statuary provisions as applicable Patna, Bihar . If base rates of the manpower wages are not quoted as per latest notification issued under The Minimum Wages Act, 1948 in Bihar, the tender will not be considered.
ii.The tenderer should take care that the details, rate and amount should be written in such a way that interpolation is not possible. No overwriting in the Financial Bid will be allowed and such type of tenderer is liable for rejection. No blanks should be left which would otherwise make the tender liable for rejection.
iii.The rates quoted should be in per calendar month and shall be valid for the period of tender/contract/agreement including the extended period (if any). The ANNEXURE B provided should be the criteria of submitting the Financial Bid for Security Services & ANNEXURE C should be the criteria for providing Housekeeping Services(material cost shall be added in financial bid as quoted in the tender document for house-keeping ). This sheet will be used as reference to confirm whether the tenderer has taken into account the applicable latest minimum wages rate notified by the Labour Deptt. of Government of Bihar. In case any violation is found, in this regard, the tender is liable to be rejected.
iv.The Tenderer should quote the amount tendered in financial bid in the ANNEXURE B as per the work he is bidding for and it should be given in the letterhead of the company/Firm/Tenderer alongwith the undertaking in
Annexure A.
However it be noted that any statutory increase in the Minimum Wages by Bihar Govt. during the currency of the awarded work and proportionate increase owing to the same shall be payable by the DEVENDRA RESIDENCY OWNERS ASSOCIATION .
9. Period of Tendered work
The tender will be awarded for a period of one year from the date of award and after the expiry of the said period, the DEVENDRA RESIDENCY OWNERS ASSOCIATION shall also have the right to extend the tender/agreement/contract at the same terms and conditions on half yearly basis upto a maximum period of twelve months or until the new Security/house keeping Agency takes over (in case fresh tender is required to be resorted to), whichever is earlier.
10. Payment of Bills
i. Within Two weeks from the receipt of bill.
ii. Wherever any over payment comes to the notice of DEVENDRA RESIDENCY OWNERS ASSOCIATION the same shall be deducted by DEVENDRA RESIDENCY OWNERS ASSOCIATION from any sum due or which at any time thereafter may become due to the Agency under this tender/agreement/contract and failing that under any other tender/contract/agreement with DEVENDRA RESIDENCY OWNERS ASSOCIATION or from the security deposit of the tenderer.
iii. DEVENDRA RESIDENCY OWNERS ASSOCIATION reserves the right to carry out post payment audit and/or technical examination of the final bill including all supporting vouchers, abstract etc. DEVENDRA RESIDENCY OWNERS ASSOCIATION further reserves the right to enforce recovery of any overpayment whenever detected.
iv.If as a result of such audit and technical examination, any overpayment is discovered in respect of any work done by the Agency or alleged to have been done by the Agency under the tender/agreement/contract, it shall be recovered by DEVENDRA RESIDENCY OWNERS ASSOCIATION from the Agency by any or all the methods prescribed above.
v.If any underpayment is discovered, the amount shall be duly paid to the Agency by the DEVENDRA RESIDENCY OWNERS ASSOCIATION.
11.Notice
Subject to as otherwise provided in this Tender, all notices to be given on behalf of DEVENDRA RESIDENCY OWNERS ASSOCIATION and all other actions to be taken on its behalf may be given or taken by the, BOM or any other official authorized by the BOM.
12. Legal Liability and Responsibility of Agency
i.It will be the responsibility of the Agency to get all the related clearances as applicable under the Indian Laws and complete the necessary formalities as required under relevant statutes, rules and regulations.
ii.The Agency shall comply with all the statutory provisions as laid down under various Labour Laws/Act/Rules like Minimum Wages, Provident Funds, ESI, Bonus, Gratuity and other Labour Laws/Acts /Rules in force from time to time in Patna, Bihar at its own cost. In case of violation of such statutory provisions under Labour Laws and/or any other law applicable, by the Agency, there will not be any liability on part of DEVENDRA RESIDENCY OWNERS ASSOCIATION
.
iii.The Agency has to maintain all the relevant records, registers and documents as required by the Labour Deptt. , Regional Provident Fund Commission and Employees State Insurance Corporation or other local bodies as per the existing rules and/or regulations as amended from time to time as per given in but not limited to Annexure A and shall be deposited in the office of DEVENDRA RESIDENCY OWNERS ASSOCIATION.
iv.The Agency shall indemnify to the DEVENDRA RESIDENCY OWNERS ASSOCIATION against any payments to be made under and for the observance of the above mentioned various laws and rules.
13. Liability of the DEVENDRA RESIDENCY OWNERS ASSOCIATION
i.The DEVENDRA RESIDNECY OWNERS ASSOCIATION shall not provide any residential accommodation to the Watch and ward personnel employed by the Agency. No cooking or lodging shall be allowed in the DEVENDRA RESIDENCY OWNERS ASSOCIATION Building for the personnel engaged by the Agency. Agency shall arrange at its own drinking water for its personnel & staff.
ii.The DEVENDRA RESIDENCY OWNERS ASSOCIATION will be under no legal obligation to provide employment to any of the personnel of the Agency after expiry of tender/agreement/contract period and the Corporation recognizes no Employer-employee relationship between DEVENDRA RESIDENCY OWNERS ASSOCIATION and the personnel deployed by the Agency.
iii.The DEVENDRA RESIDENCY OWNERS ASSOCIATION shall not be responsible financially or otherwise for any injury to the Watch & Ward / House Keeping personnel in the course of performing the Watch & Ward / House Keeping functions as per this tender and the tenderer shall be solely responsible for the same.
14. TERMINATION OF TENDER
i. If the Agency at any time makes default in executing Watch & Ward / House Keeping job with due diligence and continues to do so, and / or the Agency commits default in complying with any of the terms and conditions of tender and does not rectify it or take effective steps to rectify it, or fails to complete the work as per terms and conditions of the tender and does not complete them within the period specified in the notice given to it in writing, DEVENDRA RESIDENCY OWNERS ASSOCIATION may without prejudice to any other right or remedy, which shall have accrued or shall accrue thereafter to the Agency, cancel the tender/contract/agreement, after one calendar month notice and performance guaranty deposit shall also liable to be forfeited. DEVENDRA RESIDENCY OWNERS ASSOCIATION shall on such cancellation, have powers to carry out/execute the work through other agencies by any means at the risk and cost of the Agency.
ii. The DEVENDRA RESIDENCY OWNERS ASSOCIATION reserves the right to terminate the contract without assigning any reason by giving the tenderer one calendar month notice of its intention to do so and on the expiry of the said period of notice, the tender/contract/agreement shall come to an end without prejudice to any right of remedy that may be accrued to the Agency.
iii.If any information furnished by the tenderer is found to be incorrect at any time, the tender/contract/agreement will be liable to be terminated, after one calendar month notice and the performance guaranty deposit shall also be liable to be forfeited by the Agency.
iv. In case the Agency wants to terminate the tender/contract/agreement, it shall have to give three calendar months’ notice in advance to this effect to the DEVENDRA RESIDENCY OWNERS ASSOCIATION .
15.OTHER CONDITIONS OF THE TENDER
i.The Tender form should be legibly filled in ink or typed.
ii.Change in the name of the tenderer shall not be allowed under any circumstances.
iii.Every paper of the tender should be signed by the authorized signatory of Tenderer with seal of Agency/Firm/Company.
iv.No change in constitution / share holding of the successful tenderer will be done under any circumstances without the prior approval of the DEVENDRA RESIDENCY OWNERS ASSOCIATION in writing.
v.The DEVENDRA RESIDENCY OWNERS ASSOCIATION will deduct Income Tax at Source as applicable from time to time.
vi.The Agency submitting the tender would be presumed to have considered and accepted all the terms and conditions of this tender. No enquiry, verbal or written, shall be entertained in respect of acceptance / rejection of the tender.
vii.The Agency shall indemnify the DEVENDRA RESIDENCY OWNERS ASSOCIATION against all other damages/changes and expenses for which the DEVENDRA RESIDENCY OWNERS ASSOCIATION is held liable or pays on account of the negligence of the Agency or its employees or any person under its control, whether in respect of accident, injury to the person or damages to the property of any member of the public or any person or in executing the work or otherwise and against all claims and demands thereof.
viii.In case any person signing the tender/contract/agreement on behalf of Limited Company/Pvt. Ltd. Co. or Firm, he will produce letter of authority of the firm/ Board resolution passed by the company empowering him to sign the tender/agreement/contract on behalf of the company or firm.
ix.The DEVENDRA RESIDENCY OWNERS ASSOCIATION shall not be responsible financially or otherwise for any injury to the Watch & Ward/House Keeping personnel in the course of performing the Watch & Ward/House Keeping functions, in the premises of DEVENDRA RESIDENCY OWNERS ASSOCIATION
.
x.Any person who is in service or an employee of the DEVENDRA RESIDENCY OWNERS ASSOCIATION should not be made a partner/director to the tender by the Agency directly or indirectly in any manner whatsoever.
xi.The Agency shall not transfer the tender to any other person in any manner. The Agency shall not be permitted to sub-contract the work to any other person/firm/Agency.
xii.Any other provisions as advised by the DEVENDRA RESIDENCY OWNERS ASSOCIATION shall be incorporated in the agreement to be executed by the Agency and the same shall be binding on the tenderer after award of the tender.
xiv.The Agency shall provide a non-judicial stamp paper of Rs.100/- for preparing a contract/agreement. The successful tenderer shall enter into a contract/agreement with the DEVENDRA RESIDENCY OWNERS ASSOCIATION as per the terms and conditions of the tender within 7 days form the issue of
letter of acceptance or whenever called upon to do so by the DEVENDRA RESIDENCY OWNERS ASSOCIATION , whichever is earlier.
xv.That the Agency shall have to provide any additional personnel for allocating any additional Watch & Ward/House Keeping duty as directed by the DEVENDRA RESIDENCY OWNERS ASSOCIATION or any authorized officer of the DEVENDRA RESIDENCY OWNERS ASSOCIATION in addition to those duties/personnel covered in this tender and the Agency shall be paid extra payment on this account as per the quoted rates only.
xvi.The DEVENDRA RESIDENCY OWNERS ASSOCIATION reserves the right to cancel the tender/contract/agreement or to withhold the payment in the event of non-commencement or unsatisfactory performance of the work. In such eventuality DEVENDRA RESIDENCY OWNERS ASSOCIATION further reserves the right to get the work done from some other agencies and also shall cancel the tender/agreement/contract at one calendar month notice. Agency will be black listed by the DEVENDRA RESIDENCY OWNERS ASSOCIATION for a period of four years from participating in such type of tender of the DEVENDRA RESIDENCY OWNERS ASSOCIATION and its performance guaranty deposit shall also be forfeited.
xvii.The tenderer shall not employ any person who has not completed 21 years of age or is above 50 years of age.
xviii.A complete list of the personnel, engaged by the Agency for deployment at the Site, shall be furnished by the Agency to the Devendra Residency Owners Association along-with the complete address and other antecedents of the personnel. The Agency shall deploy only those personnel whose antecedents have been verified by the Police Authority and the Agency should give a certificate to that effect to the DEVENDRA RESIDENCY OWNERS ASSOCIATION.
xix.Every personnel engaged by the Agency shall wear the prescribed uniform meant for Watch & Ward/House Keeping personal according to season (i.e. summer uniform in summer and winter uniform in winter season) and a badge bearing his name and designation, while on duty. The said uniform and badge shall be provided and maintained by the Agency at its own cost.
xx. DEVENDRA RESIDENCY OWNERS ASSOCIATION shall be at liberty to direct and to require the Agency to remove from the works, any person employed by the Agency, who in the opinion of DEVENDRA RESIDENCY OWNERS ASSOCIATION misconducts himself or is incompetent or negligent in the proper performance of his/her duties or infirm and invalid/or indulge in
unlawful activity or the like and such person shall not be again employed on the work without written permission of the DEVENDRA RESIDENCY OWNERS ASSOCIATION .
xxi.All the Terms and Conditions contained in this tender document will be a part and parcel of the agreement/contract to be executed by the Agency with the Corporation.
xxii.Once the competent authority accepts the tender, the Agency will be liable to provide the Watch & Ward/House Keeping services within one week from the date of issue of letter of acceptance.
xxiii. Canvassing in connection with the tender is strictly prohibited. Tender must be unconditional.
xxiv. Tender not conforming to the requirements as per the terms and conditions is liable to be rejected and no correspondence shall be entertained whatsoever.
xxv. All the intending tenderers are advised to keep a photocopy of the Tender documents with them for their future reference. All the intending tenderers are further advised to visit the Office of DEVENDRA RESIDENCY OWNERS ASSOCIATION (to see and to satisfy and understand the scope of work to be executed as per this tender), before participating in the Tender and then quote the rate/amount per month for the work, because no subsequent request of the tenderer for additional payment/claim on any account will be entertained by the DEVENDRA RESIDENCY OWNERS ASSOCIATION under any circumstances.
xxvi. For any clarification regarding the scope of work and /or any terms and conditions of tender, the intending tenderer in person can seek clarification from Manager, DEVENDRA RESIDENCY OWNERS
ASSOCITATION on any working day, with prior appointment, before last date of submission of tender.
xxvii. The Watch and Ward personnel deployed by the Agency shall not consume liquor or any other intoxicant while on duty.
xxviii.The DEVENDRA RESIDENCY OWNERS ASSOCIATION shall have the right to ask for the removal of any person of the Agency, who is not found to be competent and orderly in the discharge of his duty. The DEVENDRA RESIDENCY OWNERS ASSOCIATION reserves the right to cancel the
tender/contract/ agreement or to withhold the payment in the event of non-commencement or unsatisfactory performance of the work. In such eventuality DEVENDRA RESIDENCY OWNERS ASSOCIATION further reserves the right to get the work done through other agencies. Watch and ward personnel shall be bound to observe all the instructions issued by the DEVENDRA RESIDENCY OWNERS ASSOCIATION concerning general discipline and behavior. In case any person employed by the Agency is inefficient, quarrelsome, infirm, and invalid or indulges in unlawful activity or the like, the Agency shall replace such person with a suitable substitute at the request of the DEVENDRA RESIDENCY OWNERS ASSOCIATION .
xxix. PENALTIES
1.For misbehaving on part of security staff/House Keeping Rs.1000/- per default.
2.For non-wearing of prescribed uniform including identity card& name plate by Security Staff /House Keeping and/or identity card Rs.1000/- per default.
3. For causing nuisance/damage to property in DEVENDRA RESIDENCY - 3 times of the market value of such property or Rs.5,000/-, whichever is higher, per default.
4. For removal of any item(s) for which the agency is not authorized – 3 times of the market value of such property or Rs.5,000/-, whichever is higher, per default.
5.For violation of any of the condition of the contract, Rs.5000/- per default.
16. Tendering Schedule i.Issue of Tender Documents: - This document will be available on non-refundable payment of Rs. 1000/- (in cash) .
ii. Sale of Tender Document with effect from 20/04/2017 between 10.00 a.m. and 2.00 p.m. on all working days from DEVENDRA RESIDENCY OWNERS ASSOCIATION office at Devendra RESIDENCY, Main Road, Kankarbagh, Patna.
iii. Completed Tender Document should be dropped in the tender box kept in the Office of DEVENDRA RESIDENCY OWNERS ASSOCIATION , latest by 30.04.2017 from 11.00 a.m. to 4.00 p.m.
iv.Time, date and place of opening of tender box:
At 4.30 p.m. on 30.04.2017 at DEVENDRA RESIDENCY OWNERS ASSOCIATION office.
v.The Board of Managers of the DEVENDRA RESIDENCY OWNERS ASSOCIATION may reject any or all tender(s) without assigning any reason and reserves the right to award the same in their discretion.
Secretary
For & On Behalf of
DEVENDRA RESIDENCY OWNERS ASSOCIATION, MAIN ROAD, KANKARBAGH, PATNA
ANNEXURE-A
UNDERTAKING ON NON JUDICIAL STAFF OF RS. 100
To
Secretary
DEVENDRA RESIDENCY OWNERS ASSOCIATION, MAIN ROAD, KANKARBAGH, PATNA
NAME OF THE TENDER: - TENDER FOR PROVIDING SECURITY SERVICES AT DEVENDRA RESIDENCY OWNERS ASSOCIATION, MAIN ROAD, KANKARBAGH, PATNA
.
Sir,
I Proprietor/Partner/Director of the firm/agency/company namely by
………registered office……………do hereby solemnly affirm and declare as under.
1. 1. That I am competent to file this undertaking and also understand that I /We execute the work on behalf of the principle employer & they are liable to obtain /call all the information /documents pertaining to the work /company /agency firms also.
2. If the works is awarded to me /our agency I/We shall make the payment to the security guard /employee as per the minimum wages act and rules enacted from time to time by the competent authority.
3. I/We further undertake that the firm /company /agency will abide by the minimum wages as notified by Govt. on the date of submitting tender may be rejected I/WE shall not claim /complaint to any authority. Whatsoever at any stage or any court of law.
4. I undertake that I will prepare the registers/sheet as per (i) Form-XII (see Rule-
74) (ii) Form-XIII (see Rule-75) (iii) Form-XVI (see Rule-78 (2) (a)) (iv) Form-XVII (see Rule-72 (2) (a)) showing thereby combined /consolidated strength depicting all the employees of the Co./firm/agency as a whole covering in our contract as well as all other contracts .Also, I undertake that above said registers /sheet will be shown / presented in writing before start of work and salary sheet will also be shown every month.
5. I also further undertake that I will prepare salary sheet as per above all three registers /sheet and accordingly deposit the ESI and EPF contributions as per applicable and deposit the same to the concerned department and will show to the DROA officers /competent authorities as a whole /consolidated records. If I/WE fail to submit the requisite information of workers proposed to be deployed in this work before the stipulated date of commencement of
work the department will have authority to reject the tender and forfeit my /our EMD and PG out rightly without any notice.
(Signature of the Bidder) Name and Address of the Bidder, with stamp Telephone No.
ANNEXURE-B
DEVENDRA RESIDENCY OWNERS ASSOCIATION
QUOTATION PROFORMA
TO BE FILLED BY THE TENDERER WITH REFERENCE TO TENDER FOR PROVIDING SECURITY SERVICES AT DEVENDRA RESIDENCY OWNERS ASSOCIATION
MAIN ROAD, KANKARBAGH, PATNA
1. Name of the tenderer with address:
2. Name of the contact person with Mobile / Fax / Telephone No. (s):
3. E-mail id:
4. Pan Card No. (attach proof):
5. Rates:
A B C D E F
Sl. Description Security Security Supervisors Supervisors
No. Guards Guards (Ex- (Civilian) (Ex-
(Civilian) Serviceman) Serviceman)
1 Basic Salary / Rs. Rs. Rs. Rs.
Wages
2 ESI @ 4.75% Rs. Rs. Rs. Rs.
3 EPF @ 12% Rs. Rs. Rs. Rs.
4 Bonus @ Rs. Rs. Rs. Rs.
8.33%
5 Administrative Rs. Rs. Rs. Rs.
Charges (1.1%)
EDLI (.5%) etc
@ Totally
1.61%
6 Weekly Off Rs. Rs. Rs. Rs.
Replacement
etc.
7 Cost Per Head Rs. Rs. Rs. Rs.
(Sum of (Sum of (Sum of (Sum of
column 1 column 1 to column 1 to column 1 to
to 6) 6) 6) 6)
8 Service Rs. Rs. Rs. Rs.
Charges @
9 Total Amount Rs. Rs. Rs. Rs.
for Guards (Column (Column (Column (Column
and [7+8] x) [7+8] x) [7+8] x) [7+8] x)
Supervisors
10 Grand total Rs……………………..
(per month) Rupees
(Column 9C+9D)
11 Service Tax @ Rs.
15% of grand
total at Column
10
12 Annual Rs……………………../- per annum
Financial Rupees
Component (Column {10+11} x 12)
(Signature of the tenderer with name of the firm with date & stamp / seal)
ANNEXURE-C
DEVENDRA RESIDENCY OWNERS ASSOCIATION
QUOTATION PROFORMA
TO BE FILLED BY THE TENDERER WITH REFERENCE TO TENDER FOR PROVIDING HOUSE KEEPING SERVICES AT DEVENDRA RESIDENCY OWNERS ASSOCIATION
MAIN ROAD, KANKARBAGH, PATNA
1. Name of the tenderer with address:
2. Name of the contact person with Mobile / Fax / Telephone No. (s):
3. E-mail id:
4. Pan Card No. (attach proof):
5. Rates:
A B C D E F G H
Sl. Description Sweepe Plumbe Electricia Gardne DG Set Supervisor
No r r n r Operato s
. r
1 Basic Salary / Rs. Rs. Rs. Rs.
Wages
2 ESI @ 4.75% Rs. Rs. Rs. Rs.
3 EPF @ 12% Rs. Rs. Rs. Rs.
4 Bonus @ Rs. Rs. Rs. Rs.
8.33%
5 Administrativ Rs. Rs. Rs. Rs.
e Charges
(1.1%) EDLI
(.5%) etc @
Totally 1.61%
6 Weekly Off Rs. Rs. Rs. Rs.
Replacement
etc.
7 Cost Per Head Rs. Rs. Rs. Rs.
(Sum of (Sum of (Sum of (Sum of
column column column 1 column
1 to 6) 1 to 6) to 6) 1 to 6)
8 Service Rs. Rs. Rs. Rs.
Charges @
9 Total Amount Rs. Rs. Rs. Rs.
(Column (Colum (Column (Colum
[7+8] x) n [7+8] [7+8] x) n [7+8]
x) x)
10 Grand total Rs……………………..
(per month) Rupees
(Column 9C+9D)
11 Service Tax @ Rs.
15% of grand
total at
Column 10
12 Annual Rs……………………../- per annum
Financial Rupees
Component (Column {10+11} x 12)
(Signature of the tenderer with name of the firm with date & stamp / seal)
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